With virtual meetings becoming a permanent part of our work culture, proper etiquette is essential for effective communication and professionalism. Follow these key practices to ensure successful online meetings.

Before the Meeting:

• Test your audio and video equipment
• Choose a quiet, well-lit location with a professional background
• Join 2-3 minutes early to resolve any technical issues
• Have necessary materials ready
• Ensure your internet connection is stable

During the Meeting:

• Mute yourself when not speaking
• Use headphones to prevent audio feedback
• Keep your camera on unless specifically told otherwise
• Dress professionally and appropriately
• Make eye contact by looking at your camera when speaking
• Stay engaged and avoid multitasking
• Use chat features appropriately for questions or comments

Common Courtesies:

• Don't eat during meetings
• Minimize background distractions
• Raise your hand (virtually or physically) before speaking
• Keep your movements minimal and avoid fidgeting
• Pay attention to meeting time limits

Technical Considerations:

• Position your camera at eye level
• Ensure proper lighting faces you, not behind you
• Use a neutral or professional virtual background if needed
• Keep your display name professional and consistent
• Have a backup plan for technical difficulties

These guidelines help create a productive virtual meeting environment where all participants can contribute effectively and professionally.

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