The GDPR (General Data Protection Regulation) is a European law governing data protection and privacy for individuals in the European Economic Area (EEA), United Kingdom, and Switzerland. This guide explains how to ensure GDPR compliance when using Squarespace.

Key GDPR Requirements for Website Owners

1. Personal Data Review

• Audit your data collection practices
• Check third-party service integrations
• Review data export and storage procedures
• Evaluate necessity of collected information

2. Privacy Policy Requirements

• Detail what information you collect
• Explain why data is collected
• Specify data sharing practices
• State data retention periods
• Disclose international data transfers
• Include GDPR-specific information

Who Must Comply?

• Organizations based in the EU, UK, or Switzerland
• Companies offering services to EU/UK residents
• Businesses monitoring EU/UK residents' behavior

Personal Data Definition Personal data includes any information that can identify an individual, such as:

• Names and addresses
• Email addresses
• Location data
• Biometric data
• Financial information
• Online identifiers

Cookie Compliance Requirements

1. Cookie Banner Must:

• Provide clear information about cookie usage
• Display prominently
• Obtain explicit consent before placing non-essential cookies
• Allow visitors to manage preferences

2. Essential Actions:

• Notify visitors about non-essential cookies
• Get explicit consent before placement
• Enable preference management
• Document all cookie usage

Squarespace GDPR Tools

1. Website Features:

• Customizable cookie banner
• Analytics disable option
• Activity log controls
• Privacy policy templates

2. Data Management:

• Customer information deletion
• Data export capabilities
• Consent management tools
• Cookie preference controls

Third-Party Services Consideration

• Review connected services' privacy policies
• Verify data processing agreements
• Monitor third-party cookie usage
• Ensure compliant data transfers

Data Transfer Outside EU/UK

1. Legal Bases for Transfer:

• Standard Contractual Clauses
• UK International Data Transfer Addendum
• Data Privacy Framework certifications

2. Security Measures:

• Technical safeguards
• Organizational controls
• Regular compliance monitoring
• Documentation maintenance

Implementation Steps

1. Review Current Practices:

• Audit data collection
• Document processing activities
• Verify legal bases for processing

2. Update Website:

• Add privacy policy
• Implement cookie banner
• Enable consent management
• Configure analytics settings

3. Maintain Compliance:

• Regular policy reviews
• Update documentation
• Monitor regulatory changes
• Train relevant staff

Remember that while Squarespace provides tools for GDPR compliance, ultimate responsibility lies with the website owner. Consider consulting legal professionals for specific guidance regarding your situation.

For detailed information, consult official resources:

• European Data Protection Board
• Information Commissioner's Office (UK)
• Local data protection authorities

Note: This guide provides general information and should not be considered legal advice.

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