Access Management Guide: Understanding Squarespace Permissions & Roles

Access Management Guide: Understanding Squarespace Permissions & Roles

By Michael Turner

November 20, 2024 at 07:01 PM

Squarespace permissions allow you to manage collaborator access across different areas of your site. Here's a comprehensive overview of available permissions and what they control.

Basic Permission Levels

  • Owner/Administrator: Full site access and control
  • Store Manager: Basic commerce and site management
  • Website Editor: Content editing capabilities
  • Analytics Viewer: Access to site analytics
  • Comment Moderator: Comment management
  • Email Campaign Editor: Email campaign creation and monitoring
  • Visitor: Access to password-protected content

Key Features by Permission Level

Website and Store Management:

  • Administrators can modify all site settings
  • Store managers can handle daily commerce operations
  • Website editors can modify content and products
  • Analytics viewers can access data and reports

Design Control:

  • Only owners/administrators can:
    • Change logos and titles
    • Create splash screens
    • Modify style settings
    • Change templates (owner-only in version 7.0)

Commerce Access:

  • Store managers can:
    • Process orders
    • Manage inventory
    • Handle customer service
  • Website editors can edit products (except subscription settings)

Content Management:

  • Website editors can:
    • Create and edit pages
    • Modify content blocks
    • Manage blog posts
  • Comment moderators can:
    • Moderate comments
    • Receive notification emails

Billing Access:

  • Owners/administrators can:
    • Change pricing plans
    • Modify billing information
    • View invoices
    • Cancel subscriptions

Additional Features:

  • Resource Library access for owners/administrators
  • Marketing panel access varies by role
  • Contact management permissions are role-specific
  • Email notifications are customized by permission level

Special Considerations:

  • Multiple roles can be assigned to one collaborator
  • Collaborators can leave their role at any time
  • Domain permissions are limited on parked pages
  • Enterprise plans have additional organization-level roles

Important Notes:

  • Base authors can publish blog posts without full permissions
  • Getty Images access can be granted to non-admin users
  • Email notifications are sent based on permission level

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